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Exhibitor Success Guide: Part 7

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Exhibitor Checklist

 

Thank you for your college's participation in a NACAC Virtual College Fair. Please check the following to ensure the day is a great success! We recommend that no edits be made within 24 hours of the fair.

 

Review your college's PROFILE page. Go to virtualcollegefairs.org and search for your college. How does everything look on your profile page? If you participated in a NACAC Virtual College Fair previously, is there anything within your profile that needs to be changed or updated?

If you need to make a change, log into admin.visitdays.com. Then go to My Dashboard and click on Settings and then Exhibitor Profile.

Remove PASSCODES. Open your Zoom application and look at the meetings you created for the fair. Make sure none of your meetings require a passcode or registration. (These will prevent students from entering your live session or one-on-one meeting on the day of the fair.) See details about passcodes and Zoom in the Technical Requirements section.

Double check for TIME ZONE differences. Go to virtualcollegefairs.org and look at your live sessions. This is what students will see. Your sessions are listed in Eastern Time. 

Next, open your Zoom application and look at the meetings you created for your live sessions. Make sure they are listed in Eastern Time and so correspond with what students see at virtualcollegefairs.org.

If you need to make a change, you'll want to make sure what's listed in your Zoom application corresponds with what's listed on the platform (go to admin.visitdays.com and find your session under Live Sessions).

Review your LIVE SESSIONS set up. Open your Zoom application and look at the meetings you created for your live sessions for the day of the fair.

First, make sure none of these Zoom meetings require a passcode or registration (see above for details).

Also, double check for time zone differences (see above for details).

If you're offering concurrent or overlapping sessions, be sure that you've entered a different Zoom link for each session within the VisitDays platform (admin.visitdays.com).

On the platform (admin.visitdays.com), make sure the capacity limit for your session isn't too strict. The default limit is 95, but you will probably want to increase this if your Zoom account comes with a "large meeting add-on." We suggest 300 if so.

Review each ONE-ON-ONE meeting set up. Ask each admission representative who is offering one-on-one scheduled meetings during the fair to double check their settings.

They should open their Zoom application and make sure to enable Zoom's waiting room feature so students don't accidentally interrupt each other's appointments. They should also make sure none of their Zoom meetings require a passcode or registration (see above for details).

Also, double check for time zone differences (see above for details). 

If several admission representatives are offering one-on-one meetings at the same time (concurrent or overlapping), make sure everyone is using different Zoom links.

Try out the PROSPECTS EXPORT. Get in touch with the person who has been designated as the Leads Contact for this fair. Ask them to be ready to export the prospects once the fair ends. They will log into admin.visitdays.com and click on the blue star icon in the left navigation. This will give them the Prospects option and they'll see a large orange "Export" button at the top right.

Let them know that several improvements have been made to the export report since the Sept. 13 fair. See details in the Prospects Export section.

 



Exhibitor Success Guide » Intro | Part 1 | Part 2 | Part 3 | Part 4 | Part 5 | Part 6 | Part 7