Terms and Policies for National College Fair Programs

National College Fairs (Including International Universities Fairs): NACAC invites any Title IV eligible and accredited college, university, other postsecondary institution, or program offering curricular study leading to a degree or diploma to participate in National College Fairs. International Universities that offer academic degrees or diplomas that are sanctioned by the country's Ministry of Higher Education or by US accrediting associations are also eligible to participate.

Performing and Visual Arts Fairs: NACAC invites any accredited college, university, or other postsecondary institution offering curricular study leading to a degree or diploma to participate in Performing and Visual Arts Fairs. In addition, art festivals, studios, and other programs that train students in the arts may also be considered.

STEM College and Career Fairs: NACAC invites representatives from degree-granting accredited colleges, professional associations, student organizations, and businesses to provide information on STEM education and career opportunities to participate in STEM College and Career Fairs. All applications are subject to further review. Additional information may be requested to support your application.

***Gap year programs, please refer to our Gap Year webpage for eligibility requirements and additional information about participating ***

Institutions registering to exhibit at any National College Fair programs agree to have a representative from the institution at the table during the scheduled hours of the fair. This representative must be there on time and agree to abide by the policies outlined by the NACAC Statement of Principles of Good Practice. Exhibitors also agree to abide by the exhibitor guidelines for the National College Fair program for which they are registered. Exhibitor Guidelines: National College FairsPerforming and Visual Arts Fairs and STEM College and Career Fairs.

NACAC reserves the right to refuse the registration of any institution that does not comply with the stated guidelines of each program. By agreeing the Participant/Registration Agreement, your institution acknowledges that you have read and understood the guidelines of the NACAC National College Fairs program and NACAC’s Code of Ethics and Professional Practices (CEPP).


Cancelations and Refunds
Please visit our Cancellations and Refunds webpage to view specifics regarding refund timelines and cancelation processes.

Member prices are not retroactive for institutions that join NACAC after completing a National College Fairs Booth Registration Agreement. Separate university programs from a member institution may participate in the National College Fairs at the member price provided that each program is identified as a part of the parent institution. Programs that are identified separately in the Higher Education Directory must purchase a separate membership to receive the member price. Learn more about becoming a member.

Third-Party Providers
NACAC has authorized certain third-party vendors to provide registered exhibitors with certain information and services:

Lead Retrieval
Lead retrieval services are provided by Technology Resource Corporation (TRC). The contact information of registered exhibitors of National College Fair programs will be shared with TRC in order to ensure proper delivery of their leads collected at the National College Fair program. TRC will make every reasonable effort to deliver scanned data within two to three business days from the conclusion of the fair. Should there be any delay exceeding 30 days to deliver the scanned data, the affected exhibitor may be entitled to a refund of the Lead Retrieval service provided. The liability for damages of any cause whatsoever will be limited to the total price of $50 per occurrence for goods and services provided by TRC.

General Service Contractors (Decorators)
At National College Fairs, NACAC contracts General Service Contractors to provide the decorating services. This includes the setting/dismantling of exhibitor booths within the leased exhibit space. The contact information of registered exhibitors is shared with decorators so that they may contact them regarding the purchase of products or services outside the standard booth package (i.e., carpeting, electricity, custom displays, etc.). Registered exhibitors are not required to purchase additional products or services from the decorator. The standard booth package (included with your registration as a registered exhibitor) for National College Fairs includes one standard 6’ skirted table, 2 chairs, a wastebasket and a hanging booth sign that includes your institution’s name, city, state and booth number.

At some National College Fair programs, NACAC partners with select media companies to produce advertising and promotional pieces. For many of the National College Fair programs, this includes the locator guide that is distributed at the fair that lists what exhibitors are in attendance. The contact information of registered exhibitors is shared with these media partners so that they may contact them regarding possible advertising opportunities within these promotional pieces. Registered exhibitors are not required to purchase advertising space and approved media partners are always listed on the individual fair webpage (under the “Exhibitor Information” tab).