Terms and Policies (PVA)

Fall 2018 Cancelation and Refund Guidelines: Cancelation and substitution requests must be submitted in writing on institutional letterhead by either email ( or by faxing to 703/373-2372.

-To receive a full refund/credit (less processing fees), cancelations
must be received on or before July 12, 2018.
-A 50 percent refund (less processing fees) will be processed
if request is received between July 13 and up until one month
prior to fair date.
-No refunds or credits will be processed for requests received
within one month of the fair date.
-All refunds and credits are subject to a $25 processing fee.

If a Performing & Visual Arts College Fair is canceled by circumstances beyond the control of NACAC - such as acts of God, war, government regulations, disaster, civil disorder, or curtailment of transportation facilities - to the extent that such circumstances make it illegal or impossible to allow Performing & Visual Arts College Fair to occur, the registrant agrees that they will not hold NACAC liable for the cancellation and/or disruption of the program.

If a Performing & Visual Arts College Fair is canceled, the registrant agrees to hold NACAC and its agents blameless and to accept the credit policy agreed upon by the NACAC Board of Directors.

Membership: Member prices are not retroactive for institutions that join NACAC after submitting a National College Fairs Booth Registration Agreement. Separate university programs from a member institution may participate in the Performing & Visual Arts College Fairs at the member price provided that each program is identified as a part of the parent institution. Programs that are identified separately in the Higher Education Directory must purchase a separate membership to receive the member price.
Lead Retrieval: Registration includes one scanner per booth at all Performing & Visual Arts College Fairs. Each scanner holds 10,000 leads. Scanners can be cleared to collect additional leads at no charge.

Additional scanners may be ordered by July 12 at the charge of $50 per scanner. After this deadline, the charge is $60 per scanner. Additional scanners are non-refundable.

Each exhibitor is responsible for lost or misplaced scanners. The replacement cost is $600. NACAC will invoice once notified by TRC that the scanner has not been returned.
Compliance: Institutions contracting for exhibit space at a National College Fair agree to have a representative from the institution at the table during the scheduled hours of the fair. This representative must be there on time, and agree to abide by the policies outlined in this booklet and by the NACAC Statement of Principles of Good Practice.

NACAC reserves the right to refuse the registration of any institution that does not comply with the stated rules and regulations of the fairs. By signing the Participant/Registration Agreements, your institution acknowledges that you have read and understood the policies of the NACAC National College Fairs and the NACAC Statement of Principles of Good Practice.