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In-Person College Fairs Exhibitor Registration

Registration Process

See the Spring 2023 schedule with dates, times, and locations here

NACAC invites any Title IV eligible and accredited college, university, other postsecondary institution, or program offering undergraduate curricular study leading to a degree or diploma to participate in the National College Fair program. International Universities that offer academic degrees or diplomas that are sanctioned by the countries Ministry of Higher Education or by US accrediting associations are also eligible to participate.

Exhibitor Fees

Early Bird Deadline Extended to January 12!

The early bird rate (Register by January 12) is $645 per fair for institutions that are members of NACAC and $865 for nonmembers. The regular rates (Register after January 12) are $700 for members and $920 for nonmembers.

Note: Coupons were issued to registered exhibitors when NACAC’s 2020 in-person college fairs were canceled and expired on December 31, 2022.  

Questions? 

Please contact us at collegefairs@nacacnet.org.

  • emic degrees or diplomas sanctioned by the country's Ministry of Higher Education or by a US accrediting association.

If your institution or organization does not meet the criteria above, contact us to discuss eligibility at collegefairs@nacacnet.org.

Sponsorship opportunities are available to companies and organizations. Please contact sponsorship@nacacnet.org.

***Gap year programs, please refer to our Gap Year webpage for eligibility requirements and additional information about participating ***

Exhibitor Fees - In-Person National College Fairs

Early Bird Deadline Extended to January 12!

The early bird rate is $645 per fair (if registered by January 12) for institutions that are members of NACAC and $865 for nonmembers. The regular rates (if registered after January 12) are $700 for members and $920 for nonmembers. 

Booth space will not be assigned until your booth order is paid in full. We encourage exhibitors to register by the Early Bird Deadline in order to be included in marketing materials for the fair.

Note: Coupons were issued to registered exhibitors when NACAC’s 2020 in-person college fairs were canceled and expired on December 31, 2022. 

Exhibitors interested in promoting their STEM or Performing and Visual Arts programs may register for the New York City, Boston, Los Angeles or Atlanta National College Fairs.  Institutions will be contacted by NACAC after registration to choose what exhibit hall section they would like to be placed in for these events. Registration fees are the same as the fees listed above.

Compliance

Institutions registering to exhibit at any National College Fair programs agree to have a representative from the institution at the table during the scheduled hours of the fair. This representative must be there on time and agree to abide by the policies outlined by NACAC’s Guide to Ethical Practice in College Admission. Exhibitors also agree to abide by the exhibitor guidelines for the National College Fair program for which they are registered. Exhibitor Guidelines: National College Fairs.

NACAC reserves the right to refuse the registration of any institution that does not comply with the stated guidelines of each program. 

Cancelations and Refunds

Please visit our Cancellations and Refunds webpage to view specifics regarding refund timelines and cancelation processes.

Membership

Member prices are not retroactive for institutions that join NACAC after completing a National College Fairs Booth Registration Agreement. Separate university programs from a member institution may participate in the National College Fairs at the member price provided that each program is identified as a part of the parent institution. Programs that are identified separately in the Higher Education Directory must purchase a separate membership to receive the member price. Learn more about becoming a member.

College and University Associations/Consortiums

College and university associations/consortiums that are interested in exhibiting at the National College Fair programs are allowed to participate at a purchased booth provided at least ten percent (10%) of the organization’s members are also participating at the same college fair.

Consortium representatives that are exhibiting are asked to provide only general information about the variety of schools available to students that are part of the organization.

Specific questions about admissions criteria or standards for Verto partner colleges should be referred directly to admissions staff members at each school.

The exhibiting association/consortium must provide the NACAC National College Fairs office with a full list of its current members at the time of registration. Registration will be finalized when the organization demonstrates, and NACAC confirms that at least 10% of its members have registered for the particular fair that the association/consortium is planning to attend.

The fee for consortiums to exhibit at NACAC National College Fairs is the non-member rate and the consortium may will placed in a standard exhibit booth.

Third-Party Providers

NACAC has authorized certain third-party vendors to provide registered exhibitors with certain information and services:

Lead Retrieval

Lead retrieval services are provided by Technology Resource Corporation (TRC). The contact information of registered exhibitors of National College Fair programs will be shared with TRC in order to ensure proper delivery of their leads collected at the National College Fair program. TRC will make every reasonable effort to deliver scanned data within two to three business days from the conclusion of the fair. Should there be any delay exceeding 30 days to deliver the scanned data, the affected exhibitor may be entitled to a refund of the Lead Retrieval service provided. The liability for damages of any cause whatsoever will be limited to the total price of $50 per occurrence for goods and services provided by TRC.

General Service Contractors (Decorators)

At National College Fairs, NACAC contracts General Service Contractors to provide the decorating services. This includes the setting/dismantling of exhibitor booths within the leased exhibit space. The contact information of registered exhibitors is shared with decorators so that they may contact them regarding the purchase of products or services outside the standard booth package (i.e., carpeting, electricity, custom displays, etc.). Registered exhibitors are not required to purchase additional products or services from the decorator. The standard booth package (included with your registration as a registered exhibitor) for National College Fairs includes one standard 6’ skirted table, 2 chairs, a wastebasket and a hanging booth sign that includes your institution’s name, city, state and booth number.

Advertisers

At some National College Fair programs, NACAC partners with select media companies to produce advertising and promotional pieces. For many of the National College Fair programs, this includes the locator guide that is distributed at the fair that lists what exhibitors are in attendance. The contact information of registered exhibitors is shared with these media partners so that they may contact them regarding possible advertising opportunities within these promotional pieces. Registered exhibitors are not required to purchase advertising space and approved media partners are always listed on the individual fair webpage (under the “Exhibitor Information” tab).

Questions?

Please contact us at collegefairs@nacacnet.org if you have any questions.

Fairs Near You

In-Person Lead Retrieval

All National College Fair exhibitors use the GTCF MobileScan App to capture student leads - Scanners are no longer available at NACAC college fairs. ALL onsite representatives must bring a compatible mobile device with the GTCF App to scan student barcodes.

Learn more

Exhibitor Guidelines

In place to provide a professional, positive, and safe environment for exhibitors and attendees.

Learn more

Important Exhibitor Information

Exhibiting with NACAC? Be sure to read through this important information.

Terms and Policies

Information about registration changes, cancellations, refunds and more.

The National College Fair Fee Waiver Application

Encouraging full participation of institutions that have been traditionally underrepresented at National College Fairs.

Alumni Guidelines

As an alumnus/alumna representing a college or university, it is important to remember that the students and parents visiting the National College Fair will be expecting to receive information about the institution that is current, accurate and factual.